How to Restructure the Organizational Structure Within the Institutions?

Learn about the most important 8 studies to restructure the organizational structure in an orderly manner

Restructuring the organizational structure, companies take this step to deal with all the changes and developments that have occurred, in line with modern developments, and strive to achieve a high level of organizational efficiency and effectiveness, and restructure it by redesigning its various and diverse operations, and developing new innovations to improve management levels and reactivate the work.

If you own a company and you want to improve its position, you must change some of the traditional policies and plans, and you must use modern technologies and techniques that will help you to do so.

Restructuring the organizational structure

In order to activate, improve and restructure the organizational structure, new approaches must be followed and adopted through previous experiences, whether they were successful or unsuccessful, as each experience will help you in improving the current conditions of the organization as well as using the best techniques and modern technical methods that help increase the effectiveness and efficiency of the organization.

The global approach includes research and collection of all information and studies for the concept of total quality. Then the management defines tasks at all levels to interact with each other and achieve comprehensive development and develop itself.

The importance of organizational structure

Although there are different views on the importance of the organizational structure and its dimensions, they are unanimously agreed that; it is designed to help the organization achieve its goals.

It is always indicated that the organizational structure performs two main functions

The first and most important of these functions is the achievement of the organization’s outputs and objectives.

The organizational structure helps reduce the differences between individuals to the minimum possible. The organizational structure also dictates ensuring the commitment of individuals and is limited to the requirements of the organization and not the other way around.

We mentioned that the organizational structure is a way to help the organization achieve its goals and helps achieve those goals through three main areas:

  • Assist in the successful implementation of activities and identifying them, so they must be implemented, allocating the necessary resources, and providing means of coordination between them.

  • Define the roles of individual organizers and what is expected from each person.

  • Assistance in decision making.

  • Make the best use of available resources.

  • Avoiding overlap and duplication between activities and business.

  • Avoid differences at work.

  • Achieve harmony and consistency between the different organizational units and roles.

  • Enable the organization to respond internally and externally to changes and work to adapt to these variables.

Negative effects arising from organizational structure includes:
  • Low employee morale and incentives due to:

  • inconsistency as a result of the lack of specific rules and standards.

  • Individuals may perceive that; their responsibilities are consistent, as well as opportunities for advancement and recognition of their accomplishments as a result of lack of adequate powers, and thus may be related to the scope of supervision.

  • Lack of clarity on the role of each individual and what is expected.

  • Individuals are exposed to a lot of pressure from different units in the company as a result of the lack of priorities or decision-making rules.

Some individuals may have burdens and a lot of responsibilities because the support units are not enough.

The 8 best studies to properly restructure the organizational structure

If you want to restructure your organizational structure, you should consider all the studies and research; that we will present to you, which will help you restructure in the right way.

  • You must assess the internal and external environment and know your weaknesses and strengths in order to identify and overcome the challenges you face.

  • You must develop and update plans and strategies, address weaknesses, and work to enhance strengths.

  • You should pay attention to working on updating the structural changes from all the assumptions and bases to be able to liberate the forces of production, as well as to strengthen your channels of communication between the different organizational units.

  • You must develop and modernize all methods, equipment, and techniques so that you can increase effectiveness and efficiency.

  • Develop a current and future vision with utmost transparency and clarity, and work to develop and update it in accordance with the required capabilities.

  • You must restructure the human resources in the facility by defining the requirements of the different departments for the numbers they need from the human element in the long term.

  • The financial system also must be restructured in terms of reassessing assets and debts, increasing invested capital, and working to reduce external flows or costs and increase internal flows.

  • Develop and define metrics to measure the company’s performance to improve the decision-making process.

How is the organizational structure restructured?

To restructure the system and define the tasks, plans, strategies, foundations, rules, and operations of the organization; the following steps must be followed:

  • Studying the company’s case and identifying its strengths and weaknesses.

  • The management should put the required main functions in all the main and sub-sections.

  • The management must establish the current administrative structure of the company and identify available vacancies.

  • Determining the skills and capabilities of the company’s current employees and clarifying the extent of their capabilities to perform the required and placing each worker in the most suitable job for him.

  • Determine the needs of the company and management in a comprehensive way that does not depend on the skills and capabilities of the current employees of the company.

  • Draw a documentary cycle related to all levels and existing capabilities that the institution can achieve and set its expected future plan.

  • Determine the outputs of each of the files, books, reports, and the outputs of the production process.

  • Determine the tasks required of each job and evaluating them within the job description.

  • Develop detailed and accurate plans, rules, and policies to know the specific jobs and their implications at the management level.

  • Train the administration and the employees providing sufficient knowledge of their jobs in detail, identifying those responsible for them and the extent of the impact of all this on the administrative structure.

  • Develop a plan in advance about the tasks performed by the employees in the institution and determine their priorities.

  • Tasks should not exceed 10 basic tasks; determine the time required to complete the work, and evaluate their behavior within the organization in all aspects.

Share this post
Archive
The Importance of The Job Performance Appraisal System Within Organizations